Vendor Compliance.
Completely Off
Your Plate.
Keystone Site Management handles every document, credential, and deadline — so your vendors stay compliant and you stay protected.
Managing Vendor Compliance Is a Full-Time Job. We Make It Simple.
Expired Insurance
One lapse can expose you to massive liability.
Missing Documents
W-9s, ACH forms, and licenses fall through the cracks.
Constant Follow-Up
Chasing vendors wastes your team's time every week.
Compliance Risk
Non-compliant vendors put your properties and reputation at risk.
No Central Visibility
You can't manage what you can't see.
Costly Mistakes
Unverified vendors lead to denied claims and legal exposure.
Every Document. Every Deadline. Handled.
We collect, verify, and track every compliance document your vendors need — so nothing expires, nothing gets missed, and your liability stays protected.
Certificate of Insurance (COI)
Verified and monitored for every vendor.
Business Licenses
State and local licenses tracked by expiration.
W-9 Forms
Collected and filed for every active vendor.
ACH / Payment Info
Secure payment setup for all vendors.
Proof of Entity
LLC, Corp, or partnership documentation verified.
Workers' Compensation
Coverage confirmed before work begins.
Vendor Integrity Forms
Background and conduct agreements on file.
Terms & Conditions
Vendor agreements signed and stored.
Authorized Contact Forms
Know exactly who represents each vendor.
Scope of Work Sheets
Defined deliverables for every engagement.
Certifications
Trade and safety certifications tracked and renewed.
Compliance Reporting
Full audit-ready documentation at your fingertips.
Built for Real Estate Professionals Who Can't Afford Compliance Gaps.
Property Managers
Juggling dozens of vendors across multiple properties, you need compliance handled automatically, not manually. Keystone eliminates the follow-up so your team can focus on operations.
HOA Boards
Protect your community from liability with fully credentialed vendors — every time. We give boards peace of mind and a defensible compliance record.
Commercial Landlords
Your vendors reflect your brand. Make sure they're verified, insured, and compliant before they set foot on your property. We gatekeep so you don't have to.
Real Estate Investors
Whether you have 2 properties or 200, Keystone gives you a compliant vendor network without the overhead. Scale confidently, without hiring an internal compliance team.
Simple for You. Rigorous on Your Behalf.
Onboard Your Vendors
We send onboarding requests to all your existing vendors.
We Collect Everything
Documents, licenses, insurance, W-9s, and more — gathered and verified by our team.
We Monitor Continuously
Expirations, renewals, and gaps tracked year-round.
You Stay Protected
Access a clean compliance dashboard anytime, with zero chasing required.
The Compliance Partner Built for the Way Real Estate Actually Works.
We Do the Work
No software to learn, no portals to manage. We handle everything on your behalf.
Nothing Falls Through
Automated tracking and human oversight means zero gaps, zero surprises.
Liability, Eliminated
Every vendor in your network is verified, credentialed, and compliant before they work.
Ready to Take Vendor Compliance Off Your Plate?
Fill out the form and a Keystone team member will follow up within 1 business day to discuss your needs.
- No obligation, no contracts upfront
- Personalized to your vendor list size
- We handle the onboarding — start to finish